Internal Facilities: Request Form

NNMC Internal Groups Meeting Space Rules & Procedures

NNMC provides students, faculty, and staff with a variety of spaces on campus for events, activities, and meetings.

Requirements

• An internal college event is designed and organized by a campus division or chartered group exclusively for students, faculty, and/or staff. All other events, those to which the public is invited, and those involving a third party organization, will be considered outside events and are subject to rental fees, as detailed in the External Groups Meeting Space Rules & Procedures. 
• Fees for custodial and security-related services may apply. We offer an array of pre-selected menus with a price range, but can also customize to your specifications and budget. Outside caterers will be approved on a case-by-case basis.

For more detailed requirements, see our Facilities Agreement for Internal Groups. 

Space Reservation Process

• Availability: Contact Amy Pena or Sally Martinez for date availability. The College reserves the right to move a group to another space that adequately meets their needs. A meeting space reservation is not approved until you receive confirmation. 
• Lead Time: A minimum lead time of two weeks to coordinate staff, equipment, security, and other needs for your event is necessary.
• Important Rules, Procedures, and Agreement: Read and review all associated rules, procedures, and agreement. Then, agree you will comply with all the terms listed on the website and/or in the agreement. 
• The sponsoring person must be present throughout the entirety of the event. Groups that misrepresent an event or affiliation in order to reserve a space may have their reservation privileges suspended. This determination will be made by the Facilities Committee. 
• Decorations must meet with the approval of the Española Fire Department Code and the College Facilities Department. All decorations and props must be removed within 24 hours of the final event.
• The user undertakes to conduct the event in an orderly manner, in full compliance with applicable laws, regulations, and College rules.

*If you are not affiliated with NNMC as a current a student, faculty, or staff member, please consult the External Groups Meeting Space Rules & Procedures.